Chisago Lakes Youth Soccer Association

  

 

1.            DEFINITIONS – “Club” refers to the Chisago Lakes Youth 
               Soccer Association

 

2.            “Board” refers to the board of directors for the Club.

 

3.            EFFECTIVE DATE – The effective date of theses policies is
                shown after the word “Updated,” above. The policies initially 
                became effective when voted on by the Board August 20, 
                2006. Updated policies will be voted on by the Board
                periodically, and will be effective immediately upon approval. 
                The set of policies with the most recent Updated date are in 
                effect and will supersede any previous updates.

 

4.            POLICY DISTRIBUTION – These policies will be post on our
                Web site: www.chisagosoccer.org  The policies are in effect
                whether or not they have been read by coaches, players or 
                parents affect by the policies.

 

5.            DISPUTES – If there is a dispute over the interpretation of the

                meaning of a policy or any other dispute within the Club, the

                Board will make the final decision regarding such dispute.

 

6.            COACHES: ONE CHILD’S FEE WAIVED – Each head coach will

                have the registration fee waived for one of their children. They 
                can choose to have the highest fee waived. The fee can be 
                waived for any one of their children; it does not have to be the
                fee of the child they are coaching. The head coach shall pay 
                the full fee at registration for all their children participating. The

                one child fee waiver shall be granted at the end of regular 
                Traveling season.

 

7.            PLAYER PLACEMENT ON TEAMS – After registration, players 
                will be placed into the MYSA age group dictated by their birth
                date. Once teams are formed, players will be placed on the 
                team dictated by their birth date. At the club’s discretion, 
                players may be moved to a higher age team. Note: This means
                that it doesn’t matter what the coach has promised the parent 
                or parents of a player. The coach must present the player move
                request to the Board; the Board will decide if the request will be 
                allowed.

 

8.            REGISTRATION FEE – A player shall be considered fully
                registered and available to be rostered when a fully completed 
                and signed registration form has been submitted, and full 
                payment of applicable registration fee has been received by
                CLYSA and the check or money order has cleared the bank. A 
                completed and signed registration form without full payment, to 
                include partial or incorrect payments, of registration fee will not
                fully register a player, and make them ineligible for rostering.
 

9.            REFUNDS – Refunds will be given through January 31 of a
                given soccer year. The refund amount will be the full 
                registration fee less $50 for Club costs. After January 31,
                refunds will be given only if a player becomes injured or ill and
                cannot participate. A note from a doctor to this effect may be 
                required, at the Club’s discretion. Once the season’s first 
                game has been played, refunds will not be given for any 
                reason. The Club may grant a waiver of the January 31 refund
                deadline, at the discretion of the Registrar, due to unique 
                registration issues; however the $50 Club administrative cost 
                deduction will not be waived. If the Club is unable to form a 
                team at any particular age bracket due to lack of players; the 
                January 31 refund deadline will automatically be waived, and a 
                refund will be given for the full registration fee after final team
                submissions to MYSA, generally in the March/April time frame.

 

10.            CONDUCT – The Club reserves the right to refuse 
                membership to a player requesting registration. The Club 
                reserves the right to remove a player from Club membership at
                any time due to: a) unacceptable conduct on the part of the 
                player or the player’s parent(s) or guardian(s), b) refusal to pay 
                Club fees in full, c) non-compliance with Club Policies.

 

11.            TRYOUTS – If the Board determines that more than one team
                is needed for a particular age group or groups, tryouts will be 
                held to place players on each team. Parents with children trying
                out will not be involved in the tryout process, with the exception 
                of a head coach will be allowed to have input. The Board will 
                approve detailed tryout procedures, dates and selection criteria 
                if a tryout becomes necessary.

 

12.            TOURNAMENT FEES – The Club will no longer pay for 
                one tournament during each season. 

 

13.            DISTRICT/STATE TOURNAMENT FEES – For each team, the 
                club will also pay all fees, including registration fees, referee 
                payments, etc. associated with participation in district
                tournaments and state tournaments sponsored by MYSA and 
                season ending jamborees (for younger teams). The intent of 
                this rule is to encourage teams to participate in district 
                tournaments and state tournaments and make sure money 
                isn’t the issue if teams choose not to participate in those 
                tournaments if they qualify for those tournaments.

 

14.            FINANCIAL ASSISTANCE SCHOLARSHIP – There are a 
                limited number of scholarships available to players that
                demonstrate financial need. These scholarships can cover a 
                portion or entire registration costs. The player (player’s 
                parent/guardian) will be responsible for any remaining portion
                not covered.

 

Requests for fee assistance should be made in writing (email acceptable) to the President of the Board, with supporting documentation attached. Supporting documentation can include:

 

· Letter from school showing eligibility for free/reduced lunch program.

· Case number of current aid/assistance from the County.

· Short-term circumstances (reviewed on case-by-case basis); please provide a brief letter

   outlining hardship.

· Letter of explanation from parent/guardian.

 

Until scholarship is approved and all fees that a player is responsible for are paid, a player will NOT be considered as fully registered, and therefore will not be eligible to be on Club Roster, any Pre-Season, or Regular season roster; and therefore cannot participate on any CLYSA team.

 

The entire Financial Assistance Scholarship process shall be treated as confidential information by CLYSA. The review and approval process shall be restricted to a scholarship review committee made up of the President, Treasurer, and Registrar.